Configurator Actions

Select a user group.

To configure a new user group, refer to

You can type a Sage 300 User ID, select a value defined in the workflow or select a value set in a parameter when attaching the workflow to a view.

Type {USER} to assign workflow the current user.

When you assign a workflow to a user who is not configured as a Workflow User, the AssignUser workflow action returns an error. The next action is configured in the False Action # field in the Workflow Template.

Make sure the Workflow Template notifies an Admin user and proceeds with the rest of the workflow actions.

Tip: You can add a Workflow Action to assign the workflow to ADMIN if the first AssignUser action returns False

Stores input collected in the workflow

Parameters are added to the Values of the workflow

Name: can be used in other actions (such as set field or sendEmail)

Parameters

Label: description user will see when prompted

Type: 

Parameter types can be:

> text(size=xx)

> integer

> number.0 - e.g. 10.1

> number.00 - e.g. 10.12

> number.000 - e.g. 10.123

> user - a user or user group

> date

Default Value: Optional -

Parameter values (as entered by the user ) are saved as workflow values and available on the console.

Parameters can be added to email templates. Use {PARAMNAME} in the email template.

Step will stop at that step and wait for user input.

True Action should be the action you want to perform when user has submitted the input.

No parameter.

Execution continues at the AskForParameters True Action step #.

If the user selects "Cancel" on the UI, the action returns False.

Tip: Configure the actions in the template if you want different process flow if a user enters input or clicks Cancel.

This action is not active when the workflow is progressed through a script, for example the Remote Action poller.

Select a color using the Finder.

To configure colors, refer to Workflow Colours

Action to ensure that the action completes the workflow.

If Auto delete instance when complete is set to Yes on the workflow, the instance will be deleted when the Complete step is successful

No Parameter.

When the workflow is complete, no further processing happens.

The next step in the Console shows as Blank

Field, Operator, Value

If evaluating a Boolean field, use 1 for True/Yes or 0 for False/No

For use in a workflow template to approve AP Payment batches

See example in A/P Payment Batch Approval

Parameter 1 = Optional Field View ID - Use View Info to select - Use PO0623 for PO Header Optional Fields or G/L0400 for GL Account Optional Field

Parameter 2 = Optional Field Name

Parameter 3 = Workflow Value

Go to another workflow step.

Can be used in the workflow template to have different actions if the workflow is Active.

Can also be used in View Events and Scripts to make a field ReadOnly if using Extender Customizer or Developer Edition.

Used in the workflow template to have different branches if the step is used on the console and in a script such as the Remote Action Poller.

Users are generally not prompted for parameters or displayed messages when the workflow is progressed in a script.

This only applies to Master file and Transaction views.

When a batch is "Deleted", the status is set to "Deleted", the Delete view operation is not run.

Tip: Use the Batch status field on the Batch if you need to trigger a workflow when a batch is deleted.

Can be used when a workflow is attached to an UPSERT View operation or a View Field.

This only applies to Master file and Transaction views.

When a batch is "Inserted", the batch is created immediately without running an "INSERT" View operation.

Tip: Use the Number of Entries field on the Batch if you need to trigger a workflow when a batch is inserted (Number of entries = 0)

Can be used when a workflow is attached to an UPSERT View operation or a View Field.

You may have different actions when a new ON HOLD order is inserted vs when an existing order is updated to "On hold"

Reasssign a user to another user/group

Displayed in the workflow console.

If there is no reassign step then the user is prompted for the user/group to reassign to, then the workflow user is set to that user. If you have a step called "reassign" in your workflow, the custom step is run.

Example: If you want to send an email when a workflow is reassigned, add your own Reassign Step.

PostBkEntry

The PostBkEntry posts the bank entry configured in the Workflow Instance ID. Use in a workflow template associated with the Bank Entry View.

Approver needs rights to post Bank Entry in Sage Security

PostAPAdjustmentBatch

PostAPInvoiceBatch

PostAPPaymentBatch

PostARAdjustmentBatch

PostARInvoiceBatch

PostARReceiptBatch

PostARRefundBatch

PostGLBatch

ProvPostGLBatch

The Post_Batch actions post the relevant batch. Batch number entered as Parameter 1.

The approver needs rights to Post the batch in Sage security.

Parameter 1 = Email template - You can use the finder to select the message template.

Parameter 2 = Email address or Sage 300 User or Workflow user group.

You can use {CURUSER} to send a notification to the user assigned to the workflow. Make sure the SendEmail Action is after the AssignUser Action.

Optional: CC, Subject (to overwrite email template subject)

Extender Message template - Can include variables from the view the workflow is attached to

Email address configured in Parameter 2: refer to SendEmail action above.

Set the path and filename of the attachment in a Workflow value and enter the workflow value name in P4.

Ensure the path is set to UNC format and the users have access to it.

Parameter 1 is the field name that is used as the KEY field in the vidrilldown.ini file.

Parameter 2 is the value you want to set.

For example {IDCUST} for the customer number from an ARCUS workflow.

For details, refer to Drilldown in workflow.

Sets a configured field to a value.

Field can be any field on the view that the Workflow will be attached to

• Use Extender Extender View Info to identify the Field name
• e.g. AMTCRLIMIT for an A/R Customer workflow
• Add the field name between curly brackets {}.
• Use values defined in the workflow or a set value (e.g. 1 to set OnHold to true/selected)

You can use {VIEWID}, {VIEWKEY}, {KEYDESC}, {TOVALUE} - these correspond to the View ID, Record Key, Description, and Requested Value columns in the Workflow Console screen.

Example: To prevent a change to the credit limit, you use SetField to restore the value to the previous value using SetField and {ORIGINAL_AMTCRDLMT}

Note: You can update 2 fields with SetField . This is useful when updating SalesPerson and SalesPercentage on OE Order.

Parameter 1 = Optional Field View ID - Use View Info to select - Use PO0623 for PO Header Optional Fields or G/L0400 for GL Account Optional Field

Parameter 2 = Optional Field Name

Parameter 3 = Optional Field Value

Parameter 1 is the field name that you want to give to the Value.

Parameter 2 is the value you want to pass. It can be hard-coded, set to a value defined in the workflow or set to the View Field original or new value.

Use the field name between curly bracket to store the new amount (e.g. {AMTCRDLMT}

P1 can be set to {VIEWID} and value would be the Sage 300 View ID when a workflow is started from a screen and not attached to a view.

Displays a Error to the logged on user on the Sage screen.

Displays a Message to the logged on user on the Sage screen.

Parameter 1: Text to display.

For information The message can include Variables, such as Workflow fields or Values from the workflow.

Use an Evaluate action before using the ShowUser actions to ensure that the message is only showing when the view is used on a Sage 300 screen.

field: "{PROGRAM}"

operator: "="

value: "AR1300" (RotoID of the screen that should display a message).