EFT Processing Payroll FAQ
To implement 2-step approval, set the in EFT Options to Entered.
Refer to Approving changes of EFT Vendor/Customer/Employee details
Positive Pay is a process that you need to send an EFT File for the bank for the checks/cheques you have issued. Without the matching details between the physical check/cheque and the details loaded to the bank, the bank will not honour the check/cheque.
The EFT Quick Tip video explains how to use EFT Processing in Sage 300 to create Positive Pay bank files.
EFT Quick Tip Video: Creating Positive Pay bank files for Sage 300
The EFT Option “Use Remittance Advice Password” on the Payroll tab comes into effect when emailing advices to EFT Employees. The option also applies to PDF emailed using Print T4, Print T4As and Relevé 1s when using Canadian Payroll.
: defaults to the file type of the bank entered in EFT Bank Setup for the Payment/Refund/Receipt batch type selected. You can select another file type.
A customer in the UK creates standard BACS files as well as occasional Priority Payment files.
In EFT Bank Setup, set the file type to the most common used format: UK_HSBC_ISO20022BACS.
When the batch is for other payment type eg. Priority Payment, change the file type to UK_HSBC_ISO20022PP in the Create EFT File screen.
Note: If using a range, the file type will be the bank layout of the first batch selected.
Payslip / Paystub Print Directory
Enter the UNC path for the parent directory where the Payslip/stub PDF files are to be saved. EFT Processing will automatically create a subfolder for each Sage 300 Company and a sub-folder for each Employee ID.
If you select "Use Remittance Advice Password" option on the Payroll Tab, the password is used to save a copy of the PDF payslips.
However, the pdf attached to payroll emails (both payslips and remittance advice) only has a password if you send emails through EFT SMTP and you have configured A/P Email Server or Payroll Email server details in EFT Options. Attached PDF files don't have a password when using Sage SMTP Server or Outlook.
This option allows you to email Employees Payroll Stubs/Slips.
The EFT Print Payslips is an email with the Sage 300 Payslip/Paystub attached - with details on the breakdown of the pay, deductions, YTD totals etc. It can be sent after the Generate Payroll and Print Cheques has been run - but before the Print Cheques have been finalised.
The process must be run at the time you would typically print the payslips.
The Quick Tip video demonstrates the steps to email and print payslips / paystubs in EFT Processing:
EFT PayrollQuick Tip Video: Emailing and printing payslips
The quick tip video demonstrates how to email Employee’s Payroll T4s and T4As using EFT Processing in Sage 300
EFT Payroll Quick Tip Video: Email T4, T4A
If you want to use the ability to password protect the PDF attached to emails in EFT Processing, you need to use EFT's SMTP options.
Similarly, if you want to save a copy of the Payslip/paystub in the directory configured on the EFT Setup> Options > Default Advice Tab, you need to fill in the A/P Email or the Payroll Email SMTP details. If emails are sent using default Sage's configuration through Outlook, a copy of the file will not be saved.
