EFT Print Payroll Stubs/Slips

This option allows you to email Employees Payroll Stubs/Slips.

The EFT Print Payslips is an email with the Sage 300 Payslip/Paystub attached - with details on the breakdown of the pay, deductions, YTD totals etc. It can be sent after the Generate Payroll and Print Cheques has been run - but before the Print Cheques have been finalised.

The process must be run at the time you would typically print the payslips.

Note:

User needs to be in a EFT Security group that has rights to "Print/Email Payroll Stubs/slips".

User needs to be the same user who is running the Payroll Print Checks function. This means a user can only Print/Email payslips for employees that they have access to in Canadian/US Payroll.

Print Paystubs/Payslips - Overview

Prior to using this option, you must run the following in the Canadian or US Payroll

  1. Calculate Payroll
  2. Run Payroll Checks/Cheques process.
  3. Most users choose to Print the checks for Payroll to assign a Cheque Number.
  4. Do not answer the question "were all cheques printed successfully?" and leave the Payroll Print Checks screen open
  5. Run EFT Print Payroll Stubs/Slips with the Print Checks /Cheques screen still open, before posting the cheques.

Note: This is required as Create Payroll EFT File requires content from the payroll temporary tables.

 

Important! You can only Print/Email Payroll Stubs/Slips if you leave the Print Cheques screen open or answer "No" to the "Were all checks printed successfully?".
Once you answer YES, the cheques/checks are posted and are not available to be reprinted/emailed.

Print Paystubs/Payslips - Key Steps

To email Employee’s Payroll Stubs/Slips:

  • Delivery Method: Select Employee to email payslips where the employee's Delivery method is set to EFT Email or Payroll email. It will print payslips if the Employee's delivery method is set to Mail.
  • Select Print destination to print/print preview all payslips regardless of the delivery method.
  • Use Report: Select the required C/P or U/P sample Payroll Stub.
  • Message ID: Select the email Message ID for the template subject and body of the email to be sent to the Employee
  • Select the required range for Payroll Period End Date
  • Select the required range for Employees
  • Select “Check this box if you want to send an email even if an email has already been sent for this entry” to resend all Payroll Stubs in the selection criteria.
  • Click “Print” to send the emails.
Note:

If the Payslip/Paystub Print Directory from EFT Options \ Default Advices tab is filled in, EFT Processing will:

  • Create a sub-directory under the nominated directory, one per Employee ID if required
  • Save a copy of the password protected Payslip/Stub in the nominated directory. 

Print Paystubs/Payslips - Password

All employees in the range selected will be emailed their Pay Stub/Slip.  If you have enabled the PDF password for EFT Remittance Advices on EFT Options \ Payroll Tab, then employees will need the password to open the payslip/-paystubs.

  • If a Remittance Advice Password formula was entered on the EFT Employee, then this password will be applied to the generated PDF, the PDF will be attached to the email, the body and subject of the email will be based on the required “Message ID”
  • If an Employee Master Password was defined on the EFT Options \ Payroll Tab, then the Employee Master Password will also be applied to the generated PDF.
  • The email address defined on the EFT Employee will be used

 

Configuration references

EFT Options -

Select Report filename - Payroll Payslip/stub report

Password protect - Use Remittance Advice Password?

Email Configuration - Payroll Email Tab

EFT Employees -

Configure email addresses - Refer to Delivery Method