Create Orchid EFT Roles

In Sage Intacct, you need to create at least one User Role and add the role to the users who need access to EFT Processing.

Refresh the browser

After installing and updating the security, close the browser and log back into Sage Intacct.

If you don't force the refresh, it can take a while for the Orchid menus to display.

Roles and Subscriptions for EFT users

The default EFT Security role will be created and assigned to the Sage Intacct internal user who imported the Orchid_EFT.xml file.

After importing the module, you can check the security in Company > Admin > Roles ::SYS::Enterprise-ROLE-FOR-Module: Orchid EFT. Check Subscription > Permissions and Role Assignments > Permissions.

You need to assign this Security Role to all other users who need to access EFT processing.

Notes:

The default role created when you import the EFT Module as an internal user is SYS:Enterprise-ROLE FOR Module: Orchid EFT.

You can also create new security roles for EFT.

Step 1. Check / create security role

  • Select “All” for Objects, Actions and Menus and Save

  • Double check by re-opening the Role \ View Subscriptions \ Permissions and re-save if necessary

  • You can choose Roles > Role Assignment to see which users are assigned to the EFT Role.

Step 2. Assign Security Role to users

  • Select Company \ Users from the Main Sage Intacct Menu

  • Select the User \ Edit \ Roles Information and add the required role.

Step 3. Log out to refresh roles

You need to log out of Sage Intacct and back in for the new roles and permissions to take effect.

Security roles tips and examples

Permissions for EFT Processed

Users who generate EFT files need Add and Edit Permissions to both entities:  (Add, Edit) and (Add, Edit).

Warning! If not, you may get the following error: "Permission Denied modify on EFT Processed. "

Permissions for EFT Blob

  • If a user needs to generate EFT files, they need All permissions

  • If they are only downloading the EFT File, they need List and View

  • If a user needs to delete a file, they need Delete permissions on the EFT Blob object.

Permissions for EFT Bank

Users who Generate the EFT File need to have security rights to update EFT Bank as the FSN is stored on the EFT Bank record.

If a user doesn't have rights to EFT Banks and uses a file format that requires FSN, they may get an error message like below: 

Warning! Permission Denied delete on EFT Bank. Please check with your administrator.

This applies even if the user doesn't generally update the EFT Bank details.

EFT Licence

All users who need to access EFT Processing need at least Read access to EFT Licence.

Orchid EFT Tab on AP Vendors , AR Customers and Employees are hidden if users do not have access to the EFT Licence.

Without Read access to EFT Licence, you get this error when opening the Payment Request screens:

Warning! Error: Permission Denied read-only on EFT Licence: Please check with your Administrator.

EFT File format permissions

Users need at least List and View access to the EFT File Format to view Customers and Vendors in Sage Intacct, even if they don't need any access to EFT Processing.

Users who do not have access to the EFT file format : list + view get the below message accessing the AR customer or AP vendor screens.

Menu security lets you control which users can generate and download EFT files.

  • Users who Generate the file need access to the EFT AP Payment Request (or EFT AR Payment Request) Menu.

  • To view EFT files, users need access to the EFT File List menu.

  • Users who Download the file or SFTP Upload need access to the EFT File List menu. They also need relevant permissions in the EFT Permissions table.

Next Steps

Before you can use EFT Processing, you need to enter the Orchid EFT Licence and set the permissions.

Step 4. Enter EFT licence

For details, refer to:EFT Licence

Step 5. Set EFT Permissions

In addition to Sage Intacct permissions, EFT Processing includes its own permissions options.

Users need to be configured in the EFT Permissions table (in the Orchid EFT menu): 

  • To download and upload EFT files

  • To view and update bank details in Orchid EFT tab on the Vendor / Customer and Employee screens.

For details, refer to:Add EFT Permissions