Inter-Entity Transactions Options Overview

You select options to configure your Inter-Entity Transactions Module. Once you have set up your module, use this form when you need to change your selections.

You can set up whether you want to use Inter-Entity Transactions, configure Inter-Entity Transactions Source Type, as well as multi-database options, G/L Triggers and data integrity options.

Tip: You would turn the option off temporarily if you wanted to enter some reconciliation entries that don't require Inter-Entity balancing.

For detailed information about the tabs on the IET Setup Options form, see below:

Company Tab

Use this tab to change the contact name, telephone number, and fax number for the company's Inter-Entity Transactions administration.

For details on fields on this screen , refer to Company Tab

Processing Tab

Use the Processing tab of the Options form to turn on and configure how Inter-Entity Transactions will process transactions in the source entity and create transactions in the target entities.

For a comprehensive description of the various options, refer to Processing Tab

IET Processing Options: 

Use Inter-Entity: Tick if you want the General Ledger Posting Routine to create Inter-Entity Transactions. Deselect to enter correcting entries that do not require Inter-Entity processing, but do cross entities.

Note: Some options are only applicable if using Inter-Entity multi database and when the target entity is in a separate Sage 300 database.
Tip:

Create new Source Types specifically for IET automatically generated loan account entries, and can be used to report on journal entries created by Inter-Entity Transactions.

For tips relating to Inter-Entity source types, refer to Source Codes in Inter-Entity

Inter-Entity Triggers:

Use IET Triggers with G/L Target Account Substitution optional field configuration to map to different accounts in each target entity, even with completely different Chart of Accounts.

Also use IET Triggers to automatically create G/L, A/R or A/P reallocation entries based on transaction being posted to the nominated Trigger Account.

Use IY Triggers : Tick if you want to set up Trigger accounts –

Deselect to enter correcting entries that do not require Inter-Entity trigger account processing, but do use trigger accounts.

For detailed description of the IET Triggers Processing Options, refer to IET Triggers Processing Options

Integrity Check Options

Include G/L Posting in Integrity: Tick if you wish Inter-Entity Integrity Check to check the G/L postings for Inter-Entity related transactions that are out of balance.

Segments Tab

Choose G/L Segments that indicate the entity in the G/L Account.

At least one segment (not the account segment) must be used to define which entity each account belongs to. For details, refer to Segments Tab

Integration Tab

The integration Tab lets you determine what data to include in the G/L Entry Description, G/L Detail Reference, G/L Detail Description, and G/L Detail Comment fields in general ledger transactions when using IET Triggers.  

To configure IET Triggers, refer to Processing Tab

G/L to G/L Integration

IY Triggers generates general ledger transactions from all postings to G/L accounts which have been defined Trigger accounts with a G/L offset trigger.

GL-to-AP Integration

IY Triggers generates AP transactions from all postings to G/L accounts which have been defined Offset Trigger accounts with an A/P offset trigger.

GL-to-AR Integration

IY Triggers generates AR transactions from all postings to G/L accounts which have been defined as Trigger accounts with an A/R offset trigger.

For details, refer to Integration Tab

Tip:

Changing your choices

You can change any of your choices on the IY Integration form at any time. You should be aware that your new choices apply only to general ledger transactions created after the change, and do not affect pre-existing general ledger batches.

Cash Management Tab

Use Cash Management– to automatically create Bank Transfers, A/R and A/R payment and receipt batches based on the IY Bank Setup.

For details on Cash Management Options, refer to Cash Management Tab

Updates Tab

Users can now "subscribe" to notifications of updates.

By Default, this option is not selected for end-user serial numbers

The check is stored in the registry and it applies to this Windows user on this computer.

If selected, when starting Sage it will check if there are product updates available for Inter-Entity

If there is a new update, and the user hasn't previously been notified of it, then the Options screen will open automatically on the Updates tab and display details of the new updates.

Tip: The “administrator” or “super user” or “owner” of Sage 300 should have this option turned on. All other users should have it turned off.

You can use "Check for Updates" button to view the list of new features and fixes.

To facilitate support, please include the Version and Product Updates you are running when reporting any issues.

Updates are available to be downloaded from the partner area of the Orchid website Product downloads. 

  1. Click the tab of the tab you want to see.

  2. Choose Save to keep any changes you make.

Choose Close to leave the form without changing any information.

Before changing any of the settings or other information in the Options form, make sure you understand the impact the options have on processing within Sage 300.

 

See Also

Steps for Setting Up Inter-Entity Transactions