The screen includes Employee Expenses Reimbursement payments that have been entered, approved and completed through the standard Sage Intacct Time & Expenses processes, for employees where the File type is set on the Orchid EFT Tab.
Note: Employee Advances cannot be included in the Employee Payment Request as they are not available in the API.
How to Use the screen
The screen includes Employee Expenses that have been entered, approved and completed through the standard Sage Intacct processes, for employees where the EFT File Format is set on the Orchid EFT Tab.
To create a new EFT File
By default, the screen shows completed posted payments for employees configured for EFT that are not in any EFT File.
You can select the Employee Expense payments you want to include in an EFT File.
In the bottom right corner of the screen, you can view the number of records and the running total of the selected records to assist in validating the records selected against control total.
You can then GENERATE the EFT file. Refer to EFT Employee Payment Request
To view Employee Expenses payments in a file
For details on using the screen to view Expense Reimbursement Payments in a file, refer to View Employee Expenses payments in EFT File.
Step 1. Create Employee Expenses Payments
You need to create the Employee Expenses using the standard Sage Intacct processes. EFT Processing can include completed payments for any payment methods (Record Transfers, Checks/Cheques and Advances).
Example: If you are doing Cheques, you need to print the checks for the payments to be posted. You can then include the payment in a positive pay EFT File as required by the bank.
Note: If approval is enabled in your site, you need to approve the payments. Once approved, they are posted and available on the Employee Payment Request screen.
Note: You can use Pay Now or Outbox depending on your process. Payments in the Sage Intacct Outbox are not included in the EFT Employee Payment Request list. You need to pay the bill on the Outbox, approve and post the payment as per the standard process.
Step 2. Add Records to Generate an EFT File
Select not in any EFT File to view payments available.
Use the tick box next to Employee ID to select/deselect all records.
You can also select payments individually.
Note: If the Format is crossed out, it generally means that the bank is not configured for the selected format. Hover over the field for a description of the issue.
Filtering records with a filter string
You can type a filter criteria, using =, >=, > or < for most fields.
Example: To filter by amount, enter >500 only, do not include the currency
Select Records from the list
Click in one of the fields in the first row to display a box with the values you can select.
In the EFT Payment Request screen, to filter by Payment Method, click in the Payment method field. This displays all values and you can select the values required, for example "Printed Checks"
You can also filter by typing text in the box. If you don't want to view Printed Check, you can filter them out using !=Printed Check in the Payment Method
Filtering on the EFT Employee Expenses Request screen - Payment method example
Sorting Records
You can sort most columns by the column heading, by clicking on the column heading.
When you hover over the heading in a list, the cursor changes to a pointing finger and you know you can sort. This is consistent with the standard Sage Intacct screens.
Drilldown to Employee details
Drill down to view Employee details by clicking on the .
Drill down to view the Expense Payment Details by clicking on the field.
Step 3. Generate EFT files
Use the Generate button to create EFT Files for the selected payment records. EFT Processing creates one file per bank and per EFT File Format for the selected records.
EFT Processing displays a message with the number of files generated.
Note: If there are any validation errors, review the message, update the required data and try generating the file again.
Troubleshooting
EFT Employee Payment Request Troubleshooting
Step 4. Next Steps - EFT File List
You can view the files created in the EFT File List.
Use the EFT File list to download the file and upload to the bank.
Refer to EFT File List - Employee Expenses for details.
Step 5. View Payments in a file
You can use this screen to view the Employee Expenses payments already included in a file.
