Create Payroll EFT File - Overview

Before you create the file, make sure that

  • Your logon profile to the network gives you access rights to the directory where the files have to be created (as set in EFT Banks setup).

Use the buttons on the form to:

  • Select a Pay Period End Date to be exported.

  • Select an EFT File Type to be created.

  • Type a description and reference. The lodgment reference defaults to the description, but can be changed. It appears on the Employee bank statement if a variable reference is included in the bank's file.

  • Select whether you want the file export to continue without errors and skip the transaction  or generate an error and abort the export if the Employee is not defined in EFT processing.

Select the From and To Check/Cheque number: 

  • From Check/Cheque Number: defaults to 0
  • To Check/Cheque Number: defaults to 999999999

Note: Typically, if you only run Generate Payroll once for a Payroll End Date, then these two fields can be left with the default values. Alternatively, if you run Generate Payroll more than once for a Payroll End Date, then you should use the From/To Check/Cheque Number fields to separate the transactions required for each file.

For examples of steps to create EFT Payroll files depending on how you process the payroll, see Create EFT Payroll File - Example processes

Choose Create to create the file.

You can then submit the file via your desktop banking software.

Recreating a file

If the file has already been exported, you are prompted to re-create the file.

For details, refer to Recreating an EFT file

Important!

If you have already created a file for the Bank/Pay Period End Date, you will receive a warning to confirm that you really want to re-create the file. If the files include the same employees, the remittance advice will include details from both files. It is suggested to send the remittance advices from the "View'Clear Payroll log" in EFT Periodic Processing and select an individual EFT file creation number.

See details in View/Clear Completed EFT Payroll Logs.

Note: The screen displays the EFT file path from the EFT banks setup for the bank associated with the batch. If you don't have access to the file (drive not mapped on a server, user security does not have rights to the directory), EFT processing cannot create the file.