Create EFT Payroll File - Example processes

Typically, if you only run Generate Payroll once for a Payroll End Date, then the two fields From and To Check/Cheque Number can be left with the default values.

Multiple payroll for the same payroll period end date

If you run Generate Payroll more than once for a Payroll End Date, then you should use the From/To Check/Cheque Number fields to separate the transactions required for each file.

Example:

If you run Weekly pays with a Payroll Period End Date of 31st March, you may:

  • Run your weekly pays
  • Print the cheques
  • Email the Payslips
  • Post the cheques
  • Create the EFT File – here you can leave the default From/To Cheque Numbers as 0/9999999, since you want to include all the cheques
  • Email the Employee’s remittance advice

 

If you then prepare the Fortnightly pays with a Payroll Period End Date of 31st March, you may

  • Run your fortnightly pays
  • Print the cheques
  • Email the Payslips
  • Post the cheques
  • Create the EFT File – here you would want to exclude the Weekly pays from the EFT File, so you would select From XX (where XX is the first Cheque Number of your Fortnightly pays), and To 999999
  • Email the Employee’s remittance advice

 

And when preparing the Monthly pays with a Payroll Period End Date of 31st March, you may

  • Run your monthly pays
  • Print the cheques
  • Email the Payslips
  • Post the cheques
  • Create the EFT File - here you would want to exclude the Weekly and Fortnightly pays from the EFT File, so you would select From XX (where XX is the first Cheque Number of your Monthly pays), and To 999999
  • Email the Employee’s remittance advice

Alternatively, if you want one single EFT file for the Payroll Period End date, then you would do the above steps “Run your pays” to “Post the cheques” for each individual pay run. 

You would then create a single EFT Payroll File, leaving the defaults for the From and To Cheque numbers.