Tutorial - OE/PO Trade using Account to Account

If one company in a group of companies purchases goods from another company in the group, then you can configure an Vendor in the first company, and map this to a customer in the second company. When any purchase orders, purchase receipts and purchase invoices are entered in the first company, these documents can automate the sales order, sales shipment and sales invoice in the second company. 
When you have a scenario where one company is trading with a second company in the group, and for every Purchase Order created in Company SAMLTD, you want the corresponding Sales Order to be created in SAMINC, you can configure IY Trade as follows : 
Tip: You can refer to the IET Trade OE/PO Setup Visual Process Flow.

Initially select the options for each of the documents in SAMLTD which are to create corresponding documents in SAMINC.

For example if you only want the PO in SAMLTD to create a Sale Order in SAMINC (OE) (implying receipt/shipments and invoices are to be keyed manually), and/or if you want the PO Receipt in SAMLTD to result in an automatic OE Shipment in SAMINC and likewise the PO Invoice to create an OE Invoice. You can also configure if the source currency rate is to be pushed into the destination company/document – or if the current System Manager Common Services defaults based on the document date should take effect.

Example: In the example below, SAMLTD and SAMINC automate PO Order-OE Orders, PO Receipt to OE-Shipments, but the invoices are recorded manually. The source document dictates he exchange rate, and no item map is in place.      

Define the Sage 300 user id and password to be used to create the OE or PO documents in the target database. This Sage 300 user id must have the relevant permissions for the task being carried out in the target company.  

Using this icon you can configure the AP Vendor/AR Customer mapping between the current company and the target company. Per PO-OE trading pair, you must define the PO Vendor and to which Organisation/OE Customer that this vendor maps to.

You can also choose to override the OE Category in order to record the sale of goods to inter-company revenue accounts. Similarly you can choose to override the target location, or allow the source and target locations to be the same.

Example: below both the Category override (Category SS) and location override (location 4) are in place.

If you have selected "use item mapping" in OE-PO Trade options, then all items must be mapped. If "use item mapping" is not selected, it is assumed that all the items which are being bought/sold have the same item number and the grid to map items will not be displayed.  

Using the normal PO screens, enter and post a PO. The PO will result in an OE Order in SAMINC.

The OE/PO Trade Audit Inquiry will show the result of the posted transaction, together with any setup errors that may occur : 

Go to IY Inquiries / OE/PO Trade Audit Inquiry or Print the IET Processing Report / OE/PO Trade Audit Report.