Create AR Payments in bulk

When to use

Use this screen to create AR Payments for selected customers and invoices. This helps streamline the collection process, for example if using Direct Debits from the Customer's bank accounts.

  • User can select outstanding AR Invoices by various criteria.

  • EFT Processing creates one AR Payment applied to the selected invoice for each selected invoice.

  • User can then include AR Payments in an EFT File.

How to use?

The Create AR Payments screen displays all approved AR Invoices.

The EFT Spotlight video demonstrates how to create AR Payments for a range of invoices using Orchid EFT Processing for Sage Intacct.

Spotlight Video: Creating AR Payments with Orchid EFT Processing in Sage Intacct

Detailed steps

Step 1: Select the Payment Method, Bank and Receipt Date.

Step 2: Select the Invoices you want to receive. You can filter by all criteria at the top of the screen. See Filtering records in EFT Processing for some examples.

Tip:

In the bottom right corner of the screen, you can view the number of records and the running total of the selected records to assist in validating the records selected against control total.

Step 3: For each invoice, the payment amount defaults to the Invoice amount. You can set the payment amount to a lesser amount if you don't want to pay the full invoice amount.

Step 4: If using a bank with a different currency as the AR Invoice, you need to enter the Translated to Base amount.

Step 5: Receipt date defaults from the date entered in Step 1 above. You can enter a different date per invoice.

Step 6: Optionally, you can fill in the Document /Check No for each line selected. This will be used to set the Document or Check No for the AR Payment created.

Tip: If blank, the document or check no on the AR Payment will be blank.

Step 7: The Create AR Payments process will create one AR Payment per invoice selected on a one-to-one basis, using the Payment method, bank and Receipt date entered on the screen.

Tip: If you require the functionality to apply multiple AR Invoices and AR Credit Notes to the same AR Receipt - you need to use the inbuilt Sage Intacct "Receive a payment" screen to create AR Receipts a) applied to many invoices and b) applied to credit notes.

Step 8: You can then include the payments in an EFT File. View details in EFT AR Payment Request

Top level and Entity transactions

In Sage Intacct, you can only create AR Payments at the same entity level as the related AR Invoice.

If selected as Top Level, invoices listed to be applied are those created at top level. Likewise if you select a specific entity , only invoices created at that entity level are listed.

EFT Processing creates the AR Payment at the selected level (and the same as the AR Invoice level).